• A reference check is when an employer contacts previous employers, schools, colleges, and more about his or her employment history, and qualifications for a job.
• Contacting previous employers of a job applicant to learn about his or her job history. Reference check may also include contacting school, colleges, attended by the applicant to verify qualification"
Purpose of reference checking
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• Verification of information given by job
• Serve as a predictor of job success
• Checks the omission of information
• Character and interpersonal competence
• Willingness of past employers to rehire
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Components of reference check
• Verification of character
• Verification of criminal antecedents
• Verification of previous work behaviour
• Verification of educational qualification
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• Verification of age
• Verification of experience
• Verification of performance at work
Verification
• Verification of character
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-generally contacted in times of employment
-Performed by phone with signed applicant consent of referee
Include verification such as
1. Relation of the referee to the applicant
2. Applicant's character assessment
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3. Recommendation for a particular position
4. Contact details of the referee.
• Character reference letters
• Character reference letter is likely to address issues of honesty and integrity the individual expresses in activities in the community
Verification for criminal antecedents:
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Jobs that have high degree of public contact, limited involves working at private residences, personal access to valuables-require search of criminal records
Two ways of collecting criminal record data:
1. Employer can access the state's central criminal
2. criminal records are available from every county lived or worked. One could check state police
If an employer finds employee's criminal record is covered by fair credit reporting act e must disclose telephone number of the agency reporting the criminal Applicant must be given an opportunity to check
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• Factors to be considered pertaining to offence
I. Nature and seriousness of offence
II. Relation of the offence to the nature
III. Length of time between conviction and employment decision
Verification of previous work behavior
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If employee fails to sign release of information
If previous employer refuses to provide information, application is regarded as refused
• Verifications of educational qualification
• Verification of age
If applicant is legally require to 18 years minimum age requirement & applicant criteria.
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Verification of experience:
a. Job title
b. Tenure
c. Salary claims
d. Honesty, tendency to engage in vice
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Work Experience Verification Sample Letters
Instructions: Use these sample letters to help your employer or for employment.
[Letter must be on company letterhead,
[Sample company for this letter]
[Include address of company]
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[Date]
To Whom It May Concern:
This letter is to verify the employment of [name of applicant] who worked as a [title of position] from [date and year) until [date and year). He/she was a [full time] employee working [insert number of hours] per year. [Must be a full calendar year.]
As an [Auto Mechanic (example)], his/her duties were:
To do [general auto repairs]
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To [diagnose defective engines]
To [replace defective parts]
To [tune up engines]
To [replace brakes]
To [maintain stock inventory control
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Please contact me at [include phone number] if you have any questions or information.
Sincerely,
[Name of Supervisor]
[Title of Supervisor]
Find More Employment verification letter at http://employment
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Letter of Work Experience Sample
Margaret W. Moritz
2256 Maloy Court
Kensington, KS 66951
Dear Mrs. Moritz,
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I am writing this letter to verify that Michael L. Bartlett our accounting firm as a junior accountant.
He began work with us in that position on July 14th, 1 occupy that position until his resignation on April 5th, a total of just around 11 years.
If you have any questions or concerns about Michael employment with us, don't hesitate to call me at 800-2 8am and 5pm, Monday to Friday.
Thank you,
John Cox
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Different kinds of Verification
• Verification of performance a work
• Verification of community certificate in public sector context
• To avail special privileges reserved for a particular caste-
• Reservation of seats in government service
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• Waiving of a part of fees-educational institutions
• Relaxation of upper age limits for applying for jobs
• In order to ensure rightful claimants get the job
-caste certificate
- Place of residence
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- State name pasted on top of service book,document personal file
Methods of reference checking
• Internet based references
• Telephone reference
• Written reference
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• Educational Institution
• Personal reference
Guidelines
• Data should be addressed KSAs
• Presence of more than one general information
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• Uniform guide lines
• Presence of structured reference checking system
• Written permission to contact reference
• Structured approach to information collection
• Documentation in writing is essential
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• Complete reference information
• Focus on educational back ground
• Verification by employer
Employee Reference Check
Name of Applicant:
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Person Contacted:
Company:
Position/Title:
Relationship to applicant:
1. How long has it been since you last spoke with the applicant had put you down as a referee for this application?)
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2. What were the dates of his/her employment with you?
3. What was the nature of his/her job? (Describe position and would suit this sort of role)
4. How would you describe his/her performance in comparison
Employee Reference Request Form
I have applied for job placement with At Your Service Home Care. I authorize them to qualifications and past performance. I also authorize and request that you respond to any and all liability in supplying any information regarding my employment.
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Applicant
Applicant Name:
Position applying for:
To Be Completed By Previous Employer:
Position held:
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Reason for leaving; was adequate notice given?
Social Security #:
Date of application:
Would you rehire? Circle one.
Yes No If no, why not:
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Please check appropriate rating
Punctuality/ attendance
Appearance
Judgment
Job Knowledge
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Performance of duties
Information supplied by:
Title:
Above Average Satisfactory Below Average
Sample Reference Check
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DATE
CANDIDATE FIRST NAME
CANDIDATE LAST NAME
POSITION APPLIED FOR
REFEREE'S NAME & POSITION
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REFEREE'S CONTACT INFORMATION
How long have you known the candidate?
What was your relationship with the candidate?
Describe your overall impression of the candidate?
Tell me about their interpersonal skills. How did they get along with others in the office?
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How were they at developing and maintaining relationships with the Board? Parents? Athletes?
Describe their communication skills, both verbal and written.
How are they at listening to others and taking different viewpoints into consideration?
Tell me about their organizational skills and ability to multi-task and establish priorities.
Are they able to meet deadlines or do they require follow up?
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Describe their attendance habits and commitment to the job.
How would you describe their attention to detail?
How many direct reports did they supervise?
Describe their management style?
Did they make you comment terminate staff?
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How do they c
What do you
Describe their
required speci
the job descri
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Describe their
Have you ever
react under st
behaviours did
Describe a sit
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handled it.
Describe their
Summarize th
What are thei
Why did they
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organization?
Would you rel
again?
Is there anyth
haven't touch
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to this positio
Offer of appointment
• A letter of appointment is a written offer of organization. It is issued to a candidate who particular job, usually after going through all Normally, the letter confirms details of the s date, though not always.
Types of offer of appointment
• On the basis of condition
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• Conditional job offer
Final offer
On the basis of compensation decision
Low job offer
Competitive job offer
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Essentials of an acceptance letter
i. Thank you note
ii. Basic acceptance of the offer
iii. The terms and conditions agreed upon
iv. Starting date of employment
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When company's reject candidate
Candidate rejects the company
Contents of offer of Appointment:
• Offered job position
• Remuneration included
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• Employee benefits
• Performance appraisal & salary increase
• Date of joining
• Place of posting
• Particular condition of the job offer
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• Information related to the company
• Space to sign for both employee and
Points to remember when issue appointment letter
• Should be always issued on the company's letter
• Signed by the authorised hiring person
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• Accurate , detailed and professionally worded misuse
• Signed by the receiving candidate
• Include the information that needs to be stressed
• Letter of appointment
• Company Letterhead
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New employee
• Date
Home address Dear
Re: LETTER OF APPOINTMENT
We are pleased to confirm your appointment to the position of in our Department. You will be based at our
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Briefly, the work for which you are employed will be set out in the job description recorded in the document annexed hereto marked "A".
Appointment date
You will commence duties on
Earnings
You will be remunerated by the payment to you of a salary of R.... per month, subject to deductions for:
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1 Medical Aid
2 Pension
3 As may be required or permitted in law, Collective Agreement, Court Order or Arbitration Award.
• This letter of appointment will accompany, and form part of a suite of documents recording, inter alia, the terms and conditions of your employment altered or amended by the company at its discretion.
Yours sincerely
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Human Resources Director
I, 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This download link is referred from the post: VTU MBA Lecture Notes - 1st Sem, 2nd Sem, 3rd Sem and 4th Sem || Visvesvaraya Technological University
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